Join to apply for the administrative & operations assistant role at twin dolphin los cabos
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join to apply for the administrative & operations assistant role at twin dolphin los cabos
we are seeking a highly organized and proactive administrative & operations assistant to support a variety of operational, administrative, and team engagement activities. This role is essential to keeping daily processes running smoothly and contributing to a positive and efficient work environment.
key responsibilities:
administrative & contract support
* prepare and process departmental reimbursement reports
* provide design contract support
* review and support team time entry submissions
* circulate, track, and file sop signature forms
* provide administrative assistance as needed, including scheduling and correspondence
* purchasing software administrative support
* project proposal generation as needed
team & office coordination
* track team attendance and manage team communications, including announcements from hr, maintenance, and security as needed
* coordinate team birthday, work anniversary, and major life event celebrations, including announcements, cards, and gifts
* coordinate travel arrangements for team members, consultants, and photographers
* manage office and gallery snacks, beverages, and general supply shopping
* schedule weekly golf cart washes
* assist with meeting room coordination
* ensure optimal functioning of shared spaces
event planning & team engagement
* coordinate communication for quarterly team-building events
* attend interdepartmental meetings, provide summaries and list of action items
assist with the planning and execution of annual events
cross-departmental support
* serve as a liaison for it and hr support needs, including coordinating it support requests and assisting with application review and candidate identification as needed
* provide marketing team support, including assisting with website updates and communication coordination
* assist with operations-related tasks as needed
meeting coordination
* support team meeting planning and agenda creation
* lead team meetings in the absence of senior operations manager
requirements:
qualifications and education requirements
* strong organizational and multitasking skills
* excellent written and verbal communication
* ability to work independently and collaboratively
* flexibility to take on varied tasks
* experience in administrative, operations, or office management roles preferred
* experience with microsoft office, to include excel and powerpoint
* advanced proficiency in english
seniority level
* seniority level
not applicable
employment type
* employment type
full-time
job function
* job function
management and manufacturing
* industries
technology, information and internet
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