Office manager
department:
core - business infrastructure & operations
employment type:
permanent - full time
location:
mexico city, mexico
description
aurora has an exciting opportunity to join our fast paced, growing company as the office manager based in mexico city. In this role, you will be responsible for overseeing the smooth and efficient running of the office, providing strong and reliable support to company operations and delivering operational excellence. This role is key to ensuring a well-functioning workplace, supporting employees and fostering a positive office environment.
you will have excellent interpersonal and communication skills and be confident dealing with individuals at all levels with sensitivity, tact, and diplomacy. You will be able to remain calm under pressure, work to tight deadlines, and demonstrate a pro-active approach to planning, delegating and prioritising work.
the role formally reports into the head of business infrastructure and operations and sits within the wider core department, comprising of the business infrastructure and operations, people & culture, finance and legal teams.
to be successful in this role, you must be able to think bigger picture but at the same time you are not afraid to roll your sleeves up and get involved in the day-to-day operational work. In addition, you will need to be organised, efficient and have great attention to detail. Due to the nature of this role, the position requires on-site presence five days per week, with flexibility to review this working pattern in future.
key responsibilities
act as the main point of contact for all office-related queries
oversee the day-to-day running of the office to ensure a smooth and efficient working environment
manage all aspects of the office's space/infrastructure planning (including but not limited to office moves, & desk/workstation layout) providing solutions as needed
ensure compliance with local health & safety regulations and company policies
act as a representative of core in the local office, supporting with central processes, with the ability to triage and refer queries to relevant core departments for specialist attention
identify and fulfil office supply & equipment needs, cultivating and managing supplier relationships
manage and report on budget for local office activities and purchasingprovide administrative support to the local office, senior management and wider bio team as needed, including but not limited to scheduling appointments, meetings, booking travel, printing and shipping packages
define & maintain local office policies in line with company procedures
skills, knowledge and expertise
required attributes:
previous experience in an international company in an operational role, ideally in a professional services industry
relevant experience across multiple operational disciplines, ideally in project management, finance, consulting, start-ups, or other relevant industry track
attention to detail, excellent coordination, time management and organisational skills.
the ability to draft correspondence and to produce well-presented reports, guidance, and instructions
strong team player with excellent interpersonal skills and the ability to build effective relationships at all levels
adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
advanced microsoft office skills, particularly outlook (diary management), ms powerpoint, excel & word
written and spoken fluency in spanish (c2 level)
proficiency in english (c1 level) - to apply, please
submit your cv in english
desirable attributes:
proven work experience managing an end-to-end office move and refurbishment project
experience with spreadsheets, database management, or financial reporting
knowledge of local employment law and practices
benefits
the opportunity to contribute to a rapidly growing international business.
a dynamic, intellectually stimulating and demanding yet supportive environment.
a fun, informal and international work culture.
a competitive salary package.
access to the aurora academy, our in-house learning and development programme, and a range of opportunities to develop your skills.
the company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
to apply, please
submit your cv in english
, your salary expectations and state your earliest possible start date.
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