Administrative assistant opportunity summarywe are seeking an enthusiastic administrative assistant who is responsible for supporting all administrative needs of the shop managers, service/parts representatives and technicians and stakeholders in day-to-day operations to ensure all work scheduled is performed to the customer's satisfaction.job dutiesanswers and screens all incoming calls and directs them to the appropriate person, taking accurate messages when necessary.arranges and coordinates travel schedules and reservations, when necessary.assist and provide support with presentations.perform general clerical and office administrative duties.perform receptionist duties: greet visitors, answer and direct phone calls and receive mail.account reconciliation and invoice processing (daily).
assist in the processing and recording of accounts payable (ap) and accounts receivable (ar).
monitor and manage payment schedules, invoicing, and collection activities.reconcile supplier invoices to ensure all invoices are processed and paid (weekly).
upload invoices/payment gateways to customers portals.ensure biweekly or monthly utility payments for the office.exceptional organizational skills with the ability to prioritize tasks and meet deadlines.ability to handle confidential information with discretion.participate in strategic planning meetings, offering insights on accounting workflows and internal control improvements.petty cash control (weekly).
work experience and qualifications2+ years of administrative experience in a corporate environment.strong written and verbal communication skills.computer and software skills including microsoft office suite.employee rewards and benefitsdays recognized by the federal labor lawlife insurancetraining paid for by the companygrowth and leadership opportunitiescompetitive wages and benefitseoe/aap/m/f/vets/disabled, dfwp.
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