Hi there! We are south and our client is looking for an equipment rental & procurement coordinator!
Note to applicants
eligibility: this position is open to candidates residing in latin america.
Application language: please submit your cv in english. Applications submitted in other languages will not be considered.
Professional presentation: we encourage you to showcase your professional experience by including a loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
Note: if you're hired for this role, you may be asked to update your linkedin profile :)
position overview
the equipment rental & procurement coordinator is responsible for sourcing and managing third‑party rental equipment to support project and show requirements. This role works closely with project managers, vendors, operations teams, and accounting to ensure equipment is secured on time, at competitive pricing, and with accurate documentation.
This position requires strong organizational skills, vendor coordination experience, cost analysis capabilities, and the ability to manage multiple priorities in a deadline‑driven environment.
Key responsibilities
cross rental procurement
review incoming equipment requests from assigned shops and projects
evaluate whether items should be cross‑rented or purchased
source equipment from approved vendors and negotiate competitive pricing
provide cost options and shipping estimates within established timelines
confirm pricing, terms, and logistics details in writing before placing orders
vendor & order management
maintain accurate and up‑to‑date vendor records, billing details, and documentation
assist in setting up new vendors, including tax and insurance documentation
monitor long‑term rentals and issue purchase orders as needed
reconcile rental return dates and address discrepancies
equipment issue resolution
manage cases involving missing, damaged, or incomplete equipment
coordinate replacements directly with vendors
collaborate with project managers and warehouse teams to resolve discrepancies
support issuance of purchase orders for damaged or missing equipment upon approval
financial & accounting support
partner with the accounting team to resolve invoice inquiries
ensure cross‑rental invoices are properly approved and allocated
support cost tracking and financial accuracy of rental transactions
systems & data management
maintain accurate data within internal databases
coordinate updates to replacement cost data and vendor information
ensure overall data integrity across systems
qualifications
bachelor’s degree preferred in business, supply chain, operations, or related field
3+ years of experience in procurement, vendor coordination, rental operations, or supply chain roles
experience in equipment rentals, project‑based environments, or event/production industries is a plus
strong proficiency in microsoft excel and ms office tools
experience working with erp systems or inventory databases preferred
strong written and verbal english communication skills
core competencies
strong organizational and multitasking skills
cost‑conscious decision making and analytical thinking
ability to work independently in a remote environment
strong communication and vendor management skills
high attention to detail and accuracy
customer‑service mindset with a collaborative approach
work expectations
full‑time remote position
must maintain consistent overlap with us eastern time working hours
schedule: 7:00 am – 4:00 pm est
ability to collaborate with teams across multiple locations
success in this role
timely and cost‑effective equipment procurement
accurate vendor and rental documentation
strong cross‑functional collaboration
reduced discrepancies in rental returns and invoicing
reliable operational support for project delivery
if this opportunity sounds good to you, send us your resume!
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