Denken solutions inc is the most sought-after company in the usa for project implementations and support services since 2010 with a strong lineup of professionals with relevant industry expertise.
we are looking for an *executive assistant* to join us remotely from any location in mexico. The client is located in the united states, an advanced english level is mandatory.
*hiring*: prestador de servicios (provide a sat tax official invoice semi-monthly)
*work schedule*: monday to friday
*requirements*:
- * 3+ years of proven experience supporting c-level executives or high-performing teams, preferably in the event, creative, or hospitality industries*.
- fluent in english (spoken and written) with little to no reliance on translation tools.
- outstanding written and verbal communication skills in english.
- proficiency in google workspace (docs, sheets, slides, calendar, gmail); bonus points for experience with slack, hubspot, trello/asana, canva.
- excellent time management and prioritization skills with a "figure it out" attitude.
- experience working remotely and comfort with rapid communication, shifting priorities, and deadline pressure.
- high emotional intelligence and the ability to support high-energy, visionary leaders who juggle a lot.
*key responsibilities*
- executive support & coordination:
- manage calendars, schedule meetings, and coordinate travel across multiple time zones.
- prepare meeting agendas, take notes, track action items, and follow up to ensure completion.
- maintain and organize inboxes, documents, and digital files to ensure nothing slips through the cracks.
- serve as a central point of contact for internal communications and deadlines.
- client interaction & event coordination
- assist in the planning and detailing of client events, from drafting timelines and pulling production details to confirming vendor meetings.
- communicate directly with clients in a professional, timely, and helpful manner.
- support creation of client-facing proposals, recap decks, and presentation materials.
- reporting & project management
- collect kpis and updates from department leads for weekly leadership meetings.
- build clean, visual weekly reports, scorecards, and presentation decks using tools like google slides, canva, and excel/sheets.
- support long-term planning through the development of timelines, checklists, and tracking documents.
- administrative support
- manage invoicing, expense tracking, and light bookkeeping tasks.
- conduct light research on vendors, venues, and tools.
- handle ad hoc tasks and mini-projects that arise in the course of a fast-moving