We are seeking a proactive and detail-oriented office manager to oversee the daily operations of our mexico city office (reforma zone).
this role is pivotal in ensuring a smooth, efficient, and compliant work environment. The ideal candidate will collaborate closely with us-based teams and provide strategic insights tailored to the local context. This position also includes hr, facilities, finance, it, and compliance responsibilities specific to mexico.
company profile
trinity ( is a leading life sciences consulting firm that provides strategic and tactical insights to clients worldwide. Our clients are among the most successful firms in the industry and include a mix of pharmaceutical, biotechnology, medical device, and diagnostic companies. Blending consulting services with research capabilities, we specialize in corporate strategy, pipeline & portfolio optimization, brand planning, market analytics, promotional effectiveness, and licensing & acquisition. Based just outside boston, ma, with offices in new york city, princeton, san francisco, toronto, london and gurgaon and now mexico city, trinity has over 700 employees. Trinity is an eeo organization.
position responsibilities
corporate operations
- manage relationships with internal stakeholders, employees, and building management. - ensure compliance with legal and safety regulations in partnership with hr and administrative teams. - support onsite meetings and events.
human resources
- develop and implement hr policies aligned with local laws and company standards. - serve as the main hr contact for employees in mexico city. - support recruitment and onboarding processes. - assist in performance reviews and training coordination. - oversee employee documentation and benefits administration.
finance
- collaborate with fp&a to align and report on office budgets. - manage accounts payable and employee expense reports. - prepare financial reports for the mexico city office.
facilities
- oversee office maintenance and space management. - coordinate with building management for repairs and logistics. - manage office supplies, mail, and workspace changes. - act as the go-to person for office-related inquiries and communications.
it
- coordinate with it to maintain office technology infrastructure. - provide basic tech support and assist with equipment setup.
legal & compliance
- ensure compliance with local laws in collaboration with the legal team. - assist with legal documentation and liaise with external legal advisors. - support employment and social security compliance.
position requirements
- bachelor’s degree in business administration, human resources, or related field. - 5+ years of experience in office management, preferably in an international company. - in-depth knowledge of mexican labor laws and hr practices. - strong understanding of office leases, infrastructure, and operations in mexico city. - excellent organizational, communication, and interpersonal skills. - bilingual: fluent in english and spanish