I. Job overview
the accounts payable assistant is responsible for assisting in the daily execution of the accounts payable process, including invoice review, payment processing, accounting records, and supplier reconciliation, ensuring the accuracy, timeliness, and compliance of the company's payment processes. This position typically reports to the finance manager or accounts payable manager and is a fundamental and crucial role within the finance department.
ii. Key responsibilities
receive, verify, and enter supplier invoices.
verify the consistency of invoices with purchase orders and goods receipts (three-way matching).
assist in arranging and processing supplier payments (bank transfers, checks, etc.).
maintain accounts payable ledgers and ensure accurate accounting records.
perform regular supplier reconciliation and resolve discrepancies.
assist with monthly, quarterly, and annual closing procedures.
organize and archive financial vouchers and payment documents.
assist in handling supplier payment inquiries and communication.
comply with company financial regulations, internal controls, and compliance requirements.
complete other financial support tasks assigned by superiors.
iii. Qualifications
education background
associate degree or above, with preference given to candidates majoring in finance, accounting, economics, or related fields.
recent graduates or those with 1-2 years of relevant experience are welcome to apply.
professional skills
understand basic accounting principles and accounts payable processes.
familiar with invoice processing and payment processes.
basic proficiency in excel (data entry, simple functions).
familiar with financial software or erp systems. Systematic experience preferred
general qualifications
attentive, responsible, and possesses excellent numerical sensitivity
good communication skills and teamwork spirit
able to maintain accuracy and efficiency in repetitive tasks
possesses basic confidentiality awareness and professional ethics
iv. Commonly used tools (tools & systems)
erp / financial systems (e.g., sap, oracle, netsuite, etc.)
microsoft excel / office
bank payment systems
v. Career path
accounts payable assistant
→ accounts payable specialist
→ senior accounts payable specialist
→ finance manager / accountant / financial analyst
vi. Salary reference (reference range)
us market (entry-level): usd 40,000 – 60,000 / year
salary varies depending on region, industry, and experience
vii. Job highlights and challenges
job highlights
stable starting point for finance entry and career development
high requirements for processes and details, strong professionalism
lateral development possible towards accounting or financial analysis
job challenges
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