Hi there! We are south and our client is looking for an equipment rental & procurement coordinator!
note to applicants
* eligibility: this position is open to candidates residing in latin america.
* application language: please submit your cv in english. Applications submitted in other languages will not be considered.
* professional presentation: we encourage you to showcase your professional experience by including a loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
* note: if you're hired for this role, you may be asked to update your linkedin profile :)
position overview
the equipment rental & procurement coordinator is responsible for sourcing and managing third‐party rental equipment to support project and show requirements. This role works closely with project managers, vendors, operations teams, and accounting to ensure equipment is secured on time, at competitive pricing, and with accurate documentation.
this position requires strong organizational skills, vendor coordination experience, cost analysis capabilities, and the ability to manage multiple priorities in a deadline‐driven environment.
key responsibilities cross rental procurement
* review incoming equipment requests from assigned shops and projects
* evaluate whether items should be cross‐rented or purchased
* source equipment from approved vendors and negotiate competitive pricing
* provide cost options and shipping estimates within established timelines
* confirm pricing, terms, and logistics details in writing before placing orders
vendor & order management
* maintain accurate and up‐to‐date vendor records, billing details, and documentation
* assist in setting up new vendors, including tax and insurance documentation
* monitor long‐term rentals and issue purchase orders as needed
* reconcile rental return dates and address discrepancies
equipment issue resolution
* manage cases involving missing, damaged, or incomplete equipment
* coordinate replacements directly with vendors
* collaborate with project managers and warehouse teams to resolve discrepancies
* support issuance of purchase orders for damaged or missing equipment upon approval
financial & accounting support
* partner with the accounting team to resolve invoice inquiries
* ensure cross‐rental invoices are properly approved and allocated
* support cost tracking and financial accuracy of rental transactions
systems & data management
* maintain accurate data within internal databases
* coordinate updates to replacement cost data and vendor information
* ensure overall data integrity across systems
qualifications
* bachelor's degree preferred in business, supply chain, operations, or related field
* 3+ years of experience in procurement, vendor coordination, rental operations, or supply chain roles
* experience in equipment rentals, project‐based environments, or event/production industries is a plus
* strong proficiency in microsoft excel and ms office tools
* experience working with erp systems or inventory databases preferred
* strong written and verbal english communication skills
core competencies
* strong organizational and multitasking skills
* cost‐conscious decision making and analytical thinking
* ability to work independently in a remote environment
* strong communication and vendor management skills
* high attention to detail and accuracy
* customer‐service mindset with a collaborative approach
work expectations
* full‐time remote position
* must maintain consistent overlap with us eastern time working hours
* schedule: 7:00 am – 4:00 pm est
* ability to collaborate with teams across multiple locations
success in this role
* timely and cost‐effective equipment procurement
* accurate vendor and rental documentation
* strong cross‐functional collaboration
* reduced discrepancies in rental returns and invoicing
* reliable operational support for project delivery
if this opportunity sounds good to you, send us your resume!
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