Summary
job description - financial administrative assistant
* objective of the position*
responsible for providing administrative support to the finance department through the entry, organization, and validation of financial information, using microsoft office tools with a special focus on excel proficiency, ensuring the accuracy and timeliness of processed data.
* primary responsibilities*
* data entry and processing*
- digitization and input of financial information into established systems
- processing of invoices, expense receipts, and accounting documents
- classification and recording of basic financial transactions
- verification of accuracy in captured numerical and alphanumeric data
* digital tools management*
- advanced use of microsoft excel for:
- creation of financial formats and templates
- application of basic formulas and financial functions
- creation and maintenance of databases
- generation of simple reports and pivot tables- use of microsoft word for document creation
- operation of internal company systems for information registration
* administrative support*
- organization and filing of physical and digital financial documentation
- assistance in preparing basic financial reports
- support in simple data reconciliation processes
- follow-up on pending forms and documentation
- maintenance of confidentiality regarding financial information
* control and quality*
- review of consistency in captured information
- identification and correction of data discrepancies
- adherence to established data entry procedures
- reporting of detected inconsistencies or errors
qualifications
* requirements*
* academic background*
- *bachelor's degree* in areas such as:
- business administration
- accounting
- computer science
- international business
- or related field* technical skills*
- *computer use*: intermediate-advanced level
- *microsoft office*:
- *excel*: advanced level (formulas, pivot tables, basic functions)
- *word*: intermediate level (formatting, tables, documents)- ability to learn internal company systems
- speed and accuracy in data entry (minimum 8,000 keystrokes/hour)
* personal skills*
- attention to detail and precision
- organization and methodical work approach
- responsibility and confidentiality
- ability to follow instructions
- teamwork
- time and priority management
* experience*
- minimum 6 months to 1 year in similar positions (desirable)
- experience in financial data entry (advantageous)