Job summary
the ap analyst, invoice processing ap specialist is responsible for daily accounts payable invoice processing and supporting the ap function. The role collaborates with the purchasing department and various business units to streamline workflows for purchasing, invoicing, and vendor payments. The specialist monitors open payables, identifies and resolves billing discrepancies, and assists in identifying opportunities to reduce costs.
responsibilities
* provide customer service assistance to employees.
* ensuring payments be released properly and timely.
* supporting with documents and evidence related to payments for auditors.
* discrepancies follow up with other teams.
* modify/correct documents into the erp (oracle) as needed.
* monitoring aging of account payables, reimbursements and cash advances.
* ensuring financial records comply with regulatory standards according to ppg guidelines.
* monitoring and follow-up of rejected payments.
* actively participating in assigned accounting and month end closing processes under us‑gaap.
* performing accounting activities with the team.
* reporting: provide daily and monthly reports and assist colleagues from the general accounting team.
* perform month‑end closings, general ledger account analysis and balance sheet account reconciliations, prepare sox controls.
* continuous contact with vendors, customers regarding fixed asset issues.
* assist with the resolution of any issues that could impact the timely month‑end closing.
* and other tasks as assigned.
* process a high volume of incoming invoices daily, entering them into erps with accuracy, prioritizing invoices eligible for rebates and cash discounts, and working independently with minimal guidance.
* adherence to sla's and achieving key performance indicators.
* perform routine calculations, matching, and verification to process invoices, collaborating with procurement, receiving, and suppliers to resolve issues and suggest solutions.
* perform complex reconciliations of issue vendor accounts.
* address invoice discrepancies by gathering required information from buyers, suppliers, and other relevant parties.
* provide clear communication to ensure prompt payment.
* provide additional support to the accounts payable team as needed.
* maintain financial shared services policies, practices and protocols.
* maintain the bpo and other key vendor relationships.
* maintain compliance with internal controls over applicable processes.
* ensure acceptable audit and icfr testing results.
* drive cost savings and value to the organization.
* contribute to improvement of processes and automation.
* promote a customer driven service model.
* handle accounts payable for separate entities and vendors.
* analyze workflow processes.
* establish and maintain relationships with our vendors.
* ensure bills and payroll are paid while following departmental procedures.
* process due invoices for payments.
* compare purchase orders, prices, terms of payment and other charges.
* process transactions and performing accounting responsibilities such as recording entries.
* receive and process supplier invoices.
* verify pricing and quantities against purchase orders.
* compare and reconcile related documentation.
* investigate and resolve invoice discrepancies.
* analyze and reconcile supplier account statements.
* communicate payment status to suppliers.
* manage advances and reimbursements for customs brokers and suppliers.
* monitor and control outstanding advances.
* ensure timely submission of required documentation.
* proactively analyze poai to identify missing invoices.
qualifications
* bachelor’s degree (accounting, finance, business, or related).
* 1–2 years experience in bank customer service, concur, travel & expense, accounts payable or accounting.
* erp knowledge for ap module (oracle/sap).
* understanding of accounting entries and account reconciliation.
* intermediate–high knowledge in excel.
* general knowledge of mx gaap, nif's, and latin‑american taxes.
* experience as an accounts payable specialist and bachelor’s degree in accounting is required.
* knowledge of relevant accounting software.
* associate’s degree in finance, business or a related field.
* minimum 2 years experience as accounts payable processor in manufacturing environment.
* sap experience preferred.
* college diploma.
* knowledge of accounting procedures.
* knowledge of debits/credits, journal entries, ledgers, disbursements.
* computer skills in departmental software (currently sap, excel, word and outlook).
* effective oral and written communication skills.
* fluent in english.
* able to work in fast‑paced environment.
* excellent follow-through – takes initiative to resolve issues.
* bachelor’s degree (completed).
* intermediate english proficiency.
* sap knowledge.
* experience with xflow (preferred).
* intermediate excel skills.
eoe including disability/protected veterans.
pay transparency nondiscrimination provision.
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