Who are we?
Do you want to work for a company that makes a difference in the world? At unilever, we have a clear purpose - to make sustainable living commonplace. Through our 400 brands reaching 2.5 billion people every day, we aim to make a positive social impact globally and locally. Through our household brands, like lipton, knorr, dove, hellman’s and axe, we are creating a bright future for our customers, our business, and our planet - and you can be part of it.
Location: mexico city
main purpose of the role:
to provide executive level administrative support for top level executives by providing clerical support, arranging travel and correspondence, and scheduling meetings.
Years of experience needed in similar roles:
- 8+ years of secretarial experience, preferably cross-functional
main responsabilities:
- event management. Arrange conferences, workshops and special events for the team including venues, travel, entertainment etc.
- support leadership team in preparation and follow-up of lt meeting
- effective communication with external contacts at a senior level and organisations that involve the lt participation.
- all aspects of meetings held on site (eg booking of rooms, catering).
- prepare presentations as required.
- at beginning of every month, ensure expenses are completed and sent to accounts department.
- ensure all approvals completed within time frames for expenses on all relevant systems.
- working knowledge of all unilever's policies and procedures.
- paying invoices for relevant suppliers
- raise purchase orders as requested by lt through coupa and process invoices
- ad-hoc jobs for lt and assist other members of the department when the need arises.
- organise domestic and international travel, accommodation and hire cars.
What you´ll need to succeed?
Should "meet or exceed expectations" on the standards of leadership behaviours:
- purpose & service - works from purpose for the good of others
- personal mastery - always brings their best self
- agility - constantly curious & courageous
- business acumen - generate value in channels & customers
- talent catalyst - develops & magnifies the power of people
- consumer love - creates better futures for our consumers everyday
- passion for high performance - inspires the energy needed to win and grow
what would be your main challenge?
- contributes to the effectiveness and efficiency of the work team by providing a high level of assistance and support in the diversified range of activities for the senior executives.
- facilitates the effective operation of the work environment by:
- relieving the senior executives of routine administrative tasks
- screening visitors
- maintaining records.
- promotes efficient senior executives time management by:
- arranging appointments, meetings, conferences, travel (both overseas and within australia), departmental annual leave, managing excess leave accruals, diaries, etc
- ensuring attendance of the senior executives at meetings on schedule with adequate preparation and information
- promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the senior executive, taking necessary follow-up action and preparing progress reports as required.
- provides effective secretarial support by performing all general secretarial duties
important information to apply if you are a foreigner:
- current mexican work visa
- social security number (nss)
- curp
- rfc