Job summary:
we are seeking a proactive and detail-oriented administrative support specialist with advanced english skills (c1) to facilitate daily operations, enhance internal coordination, and strengthen client and supplier relations. The ideal candidate will play a key role in supporting corporate projects, ensuring data accuracy, handling confidential information, and assisting with recruitment and procurement activities.
main responsibilities:
* manage incoming calls, emails, and communications in both english and spanish with professionalism and courtesy.
* support recruitment efforts across various platforms, including job boards and social networks, to attract top talent.
* maintain employee records, manage administrative tasks, and support record-keeping processes.
* assist in sourcing products, negotiating with suppliers for favorable prices and delivery terms, and managing payment procedures and freight costs based on delivery locations.
* prepare and deliver weekly and monthly reports on pre-closings, quotations, pos, deliveries, and invoicing, ensuring accuracy and timeliness.
* accurately input data, texts, and figures into internal systems with speed and precision.
* create professional reports, tables, and graphs using various software tools.
* safeguard sensitive information when transmitting documents and data through internal channels.
* perform basic physical and digital archiving following established protocols.
* communicate clearly and effectively in writing and speech, transmitting precise information.
* support management with administrative tasks and execute assigned corporate activities.
* deliver high-quality client and colleague service, utilizing appropriate technology tools.
* maintain confidentiality in handling all information and documentation.
* keep the workspace organized and ensure proper tool and material care.
* develop habits of punctuality, responsibility, and orderliness.
candidate profile:
* education: bachelor's degree in administration, international business, languages, or related fields.
* experience: 3-5 years in administrative roles with proven advanced english skills (c1).
* technical skills: expertise in microsoft office, internal platforms, filing systems, and basic logistics and procurement processes.
key skills and competencies:
* fluency in spanish and english (spoken and written)
* excellent written and verbal communication skills
* strong organizational and attention-to-detail abilities
* fast, accurate data entry and report creation
* ability to prepare data-driven reports, graphs, and presentations
* discretion, confidentiality, and a high sense of responsibility
* effective time management and organizational skills
* proactive, adaptable, and team-oriented mindset
join us and be part of a dynamic team committed to excellence
job type: full-time
pay: $15,000.00 per month
experience:
* administrative assistant: 3 years (required)
* microsoft office skills: 3 years (required)
language:
* advanced english (required)