Job Title: Administrative Assistant to the Academic Director.
Location: Westhill Institute, Santa Fe.
Job Type: Full-time
Schedule: 7:15 am - 3:30 pm
About the Role:
We are seeking a proactive and highly organized Administrative Assistant to support the daily operations of a key member of our academic leadership team at Westhill. This position requires a dynamic individual with excellent communication skills in both English and Spanish, a strong command of technology tools, and the ability to manage multiple tasks efficiently in a fast-paced academic environment.
Key Responsibilities:
- Manage calendars.
- Prepare and proofread documents in English and Spanish
- Organize and maintain digital and physical files
- Assist in the planning and execution of events and meetings
- Maintain records and sensitive information with discretion
- Assist in the coordination of travel arrangements and expense reporting
- Track and follow up on project timelines and deliverables
- Provide general administrative support as needed
Required Qualifications:
- Degree in Administration or related field.
- Fluency in spoken and written English; strong Spanish proficiency preferred
- Proven experience in an administrative or support role
- Organizational and time management skills
- High proficiency with office software and comfort with learning new platforms
- Ability to work independently, prioritize tasks, and adapt to changing needs
- Strong attention to detail and problem-solving skills
Preferred Qualifications:
- Experience in an academic or educational setting
- Excellent interpersonal and communication skills
- Familiarity with project management and scheduling tools
What We Offer:
- A collaborative and inclusive work environment
- Opportunities for professional development and growth
- Competitive salary and benefits package
If you're a detail-oriented, bilingual professional ready to contribute to a dynamic academic environment, we invite you to apply and join our team at Westhill!
📌 Administrative Assistant
🏢 Universidad Westhill
📍 Cuajimalpa de Morelos