Job description
we are seeking an experienced senior financial analyst specialist to join our team. As a key member of our accounting department, you will be responsible for analyzing and processing complex financial transactions, maintaining accurate financial records, and providing exceptional customer service.
the ideal candidate will have strong analytical and problem-solving skills, with the ability to work effectively in a fast-paced environment. You will be responsible for creating, maintaining, and overseeing necessary financial reports for daily, weekly, quarterly, and yearly use, as well as for audit purposes.
you will also be responsible for processing payments in our erp system and through bank sites, ensuring that accounts are set up correctly and files are accurate. Acting as the primary contact for accounting and finance, you will coordinate to ensure that payments are successfully processed.
in addition, you will manage and update vendor records for the applicable businesses, oversee the various shared financial mailboxes, and serve as the first point of contact for any financial inquiries and addressing any complex issues that arise from those inquiries.
key responsibilities
1. support vendors by tracking inquiries and resolving payment-related questions, including collaborating with treasury on payment research, while managing ap inquiry mailboxes across business units to ensure timely responses.
2. monitor and communicate about invoice discrepancies in a timely manner, coordinating with suppliers, distribution centers, warehouses, customer service, and buyers to resolve issues effectively.
3. process invoices with discounts to generate savings contributing to the organization's financial health.
4. act as the primary point of contact for urgent vendor issues requiring immediate attention, such as credit holds.
5. proactively review and resolve invoice processing errors and statements until they are fully addressed, ensuring accuracy and efficiency.
6. take ownership of resolving invoice issues and processing challenges by actively communicating with various departments, such as sourcing, it, procurement, and customer service. Ensure timely escalation to ap leadership when necessary to drive resolution.
7. handle vendor disputes to ensure swift resolution and uphold strong, positive relationships.
8. generate various reports (e.g., park report, service entry sheets status, mr11, open items, openvcards, accruals, etc.) to monitor the status of invoices and processes, while tracking key performance indicators (kpis).
9. reconcile open items in vendor accounts, purchase orders, advance payments, and employee expenses to maintain accurate financial records.
10. lead and participate in projects aimed at improving financial processes, enhancing efficiency and effectiveness.
11. establish and enforce policies and procedures for invoice processing to ensure compliance and standardization, while providing training and support to team members to promote adherence to best practices and enhance performance through cross-training and participation in company-led training sessions.
12. prepare and coordinate payment proposals for o&m businesses using erp and bank portals, ensuring accurate payment runs to suppliers.
13. reconcile and clear payment items, addressing issues such as check cancellations, refunds, stop payments, and vcard transactions.
14. download and maintain weekly payment vouchers from the bank portal for record-keeping.
15. conduct fiscal reporting and weekly tax withholding reviews for payments related to mexico and honduras.
16. verify and register new suppliers in the bank portal to ensure proper vendor management.
17. review monthly fiscal accruals and verify non-po processes.
18. follow up on open it tickets to facilitate problem resolution.
19. specialize in newly implemented tools within the accounts payable process to ensure smooth operations. Address any issues promptly, while proactively identifying potential threats and effectively communicating and troubleshooting current problems.
20. test transactions to identify and address daily operational challenges effectively.
21. manage the vendor master data by setting up new vendors and/or making changes to existing vendor information based on documentation provided by procurement or the responsible business user making the request.
22. ensure compliance with applicable regulatory requirements (iso13485 & gdp) in line with established policies and procedures.