Job description
key responsibilities and activities
1. interview coordination & scheduling:
2. schedule and confirm interviews between candidates, hiring managers and interviewers ensuring all parties are informed and prepared.
3. deliver a personalized and high-touch experience for candidates, ensuring their needs are met at every stage of the recruitment process and that their hiring process reflects our culture
4. arrange travel and accommodation for out-of-town candidates as needed.
5. maintain and update interview calendars for recruiters and hiring managers.
6. ensure timely communication of schedule changes to all relevant parties.
7. data & ta tools management:
8. use talent acquisition tools & technologies effectively such as successfactors recruiting & reporting modules, power bi, candidate crm, qualtrics, travel management system, procurement system
• internal & external job posting
• update and compile recruitment data and metrics to support talent acquisition reporting
* prepare regular reports on recruitment activities, including candidate pipeline, stakeholder satisfaction, time-to-hire, and source effectiveness.
* conduct data accuracy checks & audits on a monthly basis
* administrative support:
* maintain organized and up-to-date candidate files and databases
* process improvement:
* identify and recommend process improvements to enhance the efficiency and effectiveness of the recruitment process.
* assist in ta technology implementation or other special projects and initiatives as needed to support the talent acquisition team.
* communication:
* act as the first point of contact for candidate inquiries, providing timely and professional responses
* communicate effectively with internal stakeholders, including recruiters, hiring managers, interviewers, and hr team members.
* facilitate communication between candidates and the talent acquisition team to ensure a smooth hiring process.
experience & education & skills
* education: bachelor's degree in human resources, business administration, or a related field preferred.
* experience: minimum of 2 years of experience in a coordinator or administrative role, preferably within a talent acquisition or hr environment.
* skills:
* exceptional organizational and time management skills.
* strong attention to detail and accuracy.
* excellent verbal and written communication skills in english
* proficiency in spanish (latam roles),
* proficient in microsoft office suite (word, excel, powerpoint) and applicant tracking systems (ats).
* ability to handle sensitive information with confidentiality and professionalism.
* strong interpersonal skills with the ability to work effectively in a team-oriented environment.
* proactive and able to work independently with minimal supervision
skills
talent acquisition
cordination
recruitment operations