Ciudad de mexico, mex, mx- permanent
since montblanc revolutionized writing culture in 1906 with the first spill-proof fountain pen, we have been known for outstanding craftsmanship, highest aesthetics, and innovative solutions. And we keep pushing the boundaries. We combine the best of tradition, technology and design in writing instruments, watches, leather goods, new technologies and selected accessories. With our name and in our emblem, we embody this mission: to implement bold ideas with outstanding craftsmanship and create refined products for people with highest expectations. In doing so, we are at the forefront of technology and design, drawing on the passion of more than 3,000 employees and living a culture that - like our products - inspires people to unleash their potential, to thrive and to achieve.
don’t miss the chance to be a part of one of the biggest luxury companies!
*main purpose*
to provide administrative support to the managing director of montblanc mexico
*key responsibilities*
*budget and le coordination*:
- coordinate yearly, monthly budgets by client with sales team.
- coordinate monthly and weekly estimates with sales team.
- act as liaison with marketing department for all budget and le information.
*reporting*:
- monthly reports with sales per category, lines, distribution channel.
- update client contact information in one general database with the sales team.
- update distribution list with the sales team.
*coordination of the regional information/gbu*:
- collects & consolidates the local information.
- coordinate approval forms for hq / regional office (sis, boutique openings,).
*legal*:
- assist partners/clients in legal process for every new location.
- preparation and follow up of distribution agreements (boutique, sis, distribution)
- follow up on initial payments for distribution agreements with finance
- preparation of termination letters
- conduct review of all legal agreements to be maintained for mexico.
*projects*:
- coordinate and gather all data and documentation needed for the strategic plan (market share, sell-out, competition review, segmentation, tables, charts, etc.)
- prepare the yearly strategic plan with directors
- trade show preparation: sihh, siar, bww etc.
- preparation of the monthly business review
- prepare special presentations when needed
- follow up on all projects; timing, agreements, etc. with the sales team
- revise project list with retail and wholesale directors
*administrative support to managing director*:
- manage supervisor’s calendar and independently schedule appointments.
- screen incoming calls and correspondence and respond independently when possible.
- prepare memorandums outlining and explaining administrative procedures and policies supervisory staff, and monitor compliance.
- prepare agenda, notices, minutes, and resolutions for corporate meetings.
- compose and prepare confidential correspondence, reports, and other complex documents.
- coordinate programs, events, or conferences by arranging for facilities and caterer, issuing information or invitation, coordinating speakers, and controlling event budget.
- organize client meetings.
- establish databases of pertinent information for use in analyzing future plans and forecasts
- compilation of monthly and quarterly reviews for presentation; creation and maintenance of a variety of excel spreadsheets on monthly sales
- assist the managing director in the preparation of expense reports, hotel and airline reservations. Arrange for complex and detailed travel plans and itineraries.
- book conference room for all departments.
*education*:
bachelor degree in business administration or related field required. Masters’ degree preferred.
*required experience*:
3-5 years experience in an office management capacity.
*technical skills / abilities*:
- proficiency in microsoft office word, excel, and powerpoint required.
- working knowledge of mail processes such as postage machine, federal express and skynet
- bilingual (english/spanish) required.
*personal skills*
- strong planning and organizing skills; ability to prioritize and plan work activities; ability to multi-task.
- excellent communication skills, written and verbal.
- good time management skills
- availability to work extended hours.
- pro-active and dynamic
- well-developed interpersonal skills.
the preceding key responsibilities statements are intended to describe the general nature and level of work performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel assigned to this position.