Food & drinks administrative assistant
a food & drinks administrative assistant is responsible for carrying out the daily activities of the food & drinks manager and the executive chef to deliver an excellent staff experience while providing secretarial support, managing the mail, food & drinks requisitions, pay roll support, and carrying out filing.
*what will i be doing?*
as a food & drinks administrative assistant, you will be responsible for carrying out the daily activities of the food & drinks manager and the executive chef to deliver an excellent staff experience. A food & drinks administrative assistant will also be required to provide secretarial support, manage mail, food & drinks requisitions, pay roll support and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
- carry out daily administrative activities of the food & drinks manager and the executive chef while adhering to hilton standards, policies and procedures
- provide secretarial support to the team
- ensure all communications, particularly relating to f&d, culinary and steward, are handled promptly and professionally
- receive and distribute mail
- ensure outgoing mail is dispatched in a timely manner
- provide minutes to team meetings and compile management reports in a timely and accurate manner if necessary
- maintain adequate supplies of office stationary
- identify and build internal and external relationships
- carry out all filing
- comply with all key security mandates
- report any maintenance issues or hazards
- maintain own work area in a clean, tidy and good manner
- report defective materials and equipment
- assist with special projects related to the office
*what are we looking for?*
a food & drinks administrative assistant serving hilton brands is always working on behalf of our guests and working with other team members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- excellent verbal and written communication skills
- excellent administration and it skills
- committed to delivering a high level of customer service, both internally and externally
- flexibility to respond to a range of different work situations
- ability to work under pressure
it would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- previous administrative experience in a fast paced environment
- food & drinks experience