Role summaryexecutive assistant to provide high-level strategic, operational, and administrative support to the svp, sales & marketing, and coordination support for teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key sales, marketing, and cross-functional priorities.responsibilitiesmanage the svp’s complex calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic prioritiesmanage team calendars and meeting requests to support overall scheduling needscoordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through concurprepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetingslead and manage event planning, sales meetings, and all key meetings within the sales & marketing function to ensure seamless execution and alignmenttrack decisions, deliverables, and follow-ups to ensure accountability and timely executionprovide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materialsserve as the primary liaison between the svp and internal/external stakeholderscoordinate with the hiring team to support the build-out of the sales and marketing organizationhandle confidential information with professionalism, discretion, and sound judgmentpartner with other commercial administrative staff to maintain consistency, alignment, and coverage across departmentsqualificationsrequired: 5+ years of experience as an executive assistant or in a similar hybrid leadership-support rolerequired: experience supporting sales and marketing functionsrequired: proven ability to manage multiple complex projects with minimal oversightrequired: strong organizational, communication, and interpersonal skillsrequired: proactive, positive attitude and the ability to anticipate needs before they ariserequired: highly detail-oriented and able to act independentlyrequired: proficiency with microsoft 365, sharepoint, teams, zoom, docusign, and project management toolspreferred: experience in biotech, life sciences, or a fast-paced start-up environmentpreferred: bachelor’s degreepreferred: ability to work across multiple office locations as neededskillsexecutive-level calendar managementtravel coordination and expense reportingcommunication and relationship-buildingevent planning and meeting coordinationconfidentiality and discretioncross-functional collaboration
#j-18808-ljbffr