About Us
We are a global distribution company with a dynamic mindset, ambitious goals, and a collaborative culture. We are currently seeking a Data Entry & Order Processing Specialist to support administrative and accounting operations from our office in Guadalajara, Mexico, working directly with our Finance and Operations team based in Tamarac, Florida (USA).
What You Will Do
You will be an essential part of our Finance & Operations team, helping maintain efficient processes and accurate records. Your main responsibilities will include:
- Enter and process purchase orders with accuracy in internal systems.
- Support vendor payment processing, verify documentation, and ensure compliance with internal procedures.
- Track pending payments, confirm receipts, and assist with account reconciliations.
- Support accounts receivable by contacting clients regarding outstanding invoices and ensuring timely collections.
- Perform data entry tasks for purchase orders, invoicing, and payment records.
- Organize and maintain financial and administrative documentation.
- Assist with accounts payable, accounts receivable, bank reconciliations, and monthly/annual closing.
- Communicate with vendors and clients regarding orders, payments, and account status.
- Identify opportunities to improve processes and strengthen operational efficiency.
What We Are Looking For
- Minimum of 3 years of experience in Data Entry, Order Processing, or similar administrative roles.
- Experience using accounting or ERP systems (QuickBooks, SAP, NetSuite, or similar) is preferred.
- Strong attention to detail, accuracy, and organizational skills.
- Solid knowledge of Excel and data management tools.
- Basic understanding of accounting and billing processes.
- Advanced English (spoken and written) required to collaborate with U.S.-based teams.
- Professional attitude, strong work ethic, and willingness to learn.
- Ability to work in a fast-paced environment with cross-border teams.
Why Join Us?
- Stable and supportive work environment that encourages professional development.
- Opportunity to collaborate directly with international teams and gain global experience.
- Continuous training and development opportunities.
- Positive, collaborative, and growth-oriented company culture.
- Competitive salary and benefits package.
Position Requirements
- Minimum education: Some university/college completed.
- Advanced English level (C1 required).
- Minimum 3 years of experience in Data Entry and Order Processing.
Compensation & Benefits
- Monthly salary: Starting at $15,000
- Full legal benefits from day one.
- Permanent employment contract.
- On-site role in Guadalajara.
- Schedule: Monday to Friday, 7:30 am to 4:30 pm (aligned with U.S. team).
If you meet the qualifications and are looking to grow in administrative and financial operations, this is a great opportunity to join our team. Apply now and build your career with us.
Tipo de puesto: Jornada completa, Por tiempo indeterminado
Sueldo: A partir de $15,000.00 al mes
Pregunta(s) de postulación:
- This position is 100% on-site in Guadalajara. Are you able to work Monday to Friday from our office location?
- Do you have at least 3 years of experience in Data Entry and Order Processing?
- Do you have experience using accounting or ERP systems such as QuickBooks, SAP, or NetSuite?
- Considering that the monthly salary for this position starts at $15,000 MXN, what is your salary expectation?
- Have you previously worked with teams or clients in the United States or in a cross-border business environment?
Idioma:
- English proficiency -Advanced (C1) (Obligatorio)
Lugar de trabajo: Empleo presencial