Join an acclaimed global architecture firm:valerio architects is an acclaimed mid-size ±90 people multi-disciplinary architecture and interior design firm, with offices in los angeles (us), new york (us), milan (it), monterrey (mx), and buenos aires (ar) and a wide range of large, high-profile multinational clients. Our focus is on corporate interiors, brand development, hospitality, restaurant, and retail projects with an emphasis on complex, high-quality, sustainable solutions. Valerio architects promotes high-quality, thoughtful, innovative design and is looking for candidates who share this commitment and bring the ability to contribute and translate design ideas into reality.
Who we're looking for:
we are seeking a highly organized and professional administrative assistant to join our team in monterrey. This individual will provide critical day-to-day support to our leadership and staff while helping to ensure the efficient operation of our firm.
Key responsibilities:
answer and direct telephone calls
manage and log all shipping and receiving of drawings and parcels
perform accurate data entry and maintain various internal records
track staff attendance and assist with timesheet documentation
manage calendars and assist with meeting scheduling
help coordinate and set up for office and client meetings
take and distribute clear, organized meeting notes
assist staff with travel arrangements and process travel reimbursements
perform credit card receipt reconciliation and reporting
sort and distribute incoming mail, shipments, and courier deliveries
scan, file, and organize both digital and hard-copy documents
oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, av systems) and coordinate office supply inventory
assist with the planning and execution of internal meetings and special events
support general office upkeep and presentation to ensure a professional work environment
qualifications:
minimum 3 years of administrative experience in a professional office setting
proficiency in microsoft office suite (outlook, word, excel)
proficiency in mac/apple related products and related office software
exceptional organizational, communication, and time management skills
detail-oriented with a proactive and solution oriented approach
ability to handle sensitive information with discretion and professionalism
ability to multitask and work independently
what we offer:
competitive salary, commensurate with experience
opportunities to work on complex, high-profile projects in a supportive, collaborative environment
growth pathways and ongoing professional development within a prestigious, globally-recognized firm
compensation salary range: $20,000-$25,000 mx