*executive assistant and operations va*:
*about sls*
shadow light studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.
we’ve delivered for culture-defining brands including beats by dre, apple music, monster, samsung, x games, juneshine, poppi, jay shetty, and machine gun kelly.
*recent wins*:
scaled nectar from $2m
- $5m in 12 months
- grew johnny chang to 1m followers in under 8 months
- drove 105m+ organic views for lisa stelly & fancy sprinkles produced 79m+ paid ad views for golden goose
*the role*
*what you’ll do*
- run podcast and partner outreach using trackers and templates
- own daily podsync logistics: agendas, notes, and action item capture
- maintain editor capacity dashboards and send clear daily snapshots
- prepare finance categorization in quickbooks with a clean monthly checklist
- draft and send team notices; maintain communication templates
- manage hiring admin: job posts, challenges, loom submissions, and interviews
- keep clickup organized with accurate owners, dates, and statuses record looms for repeatable processes and maintain an sop index
*what you bring*
- 3+ years of ea or va experience supporting an operations lead or founder
- strong english writing and professional tone
- detail-oriented with confidence in google sheets and clickup
- familiarity with quickbooks basics and meeting operations
- comfortable recording looms and following sops
- availability during americas working hours with reliable internet
- experience working within clickup
- agency or content production background
- quickbooks online month-close prep experience understanding of video production pipelines (short and long form)
*key outcomes*
- outreach and follow-ups run independently without leadership intervention
- daily podsync and same-day action items captured consistently
- editor dashboards reflect real-time status and help balance capacity
- finance prep accurate and review-ready with mínimal rework
- all-team notices are clear, timely, and professional clickup hygiene maintained with no missing owners or overdue tasks
*location & schedule*
- remote
- *_full-time with strong overlap to cst (must work in us time zone)_