*position purpose*
support construction department for new stores with the administration of vendors payments and documents, internal supplies and internal processes, ensures that construction administration process has the appropiate back up according to company´s policies and supplies on time.
*primary accountabilities*
- construction contracts, responsible for generating construction contracts once the site has been assigned, by sending to memphis and doing a follow up until it is authorized then signed by the general contractor and finally collect it back at the office, so we can have it available according to autozone policies.
- purchase orders, responsible for generating in store dev system purchase orders as soon as ntp has been sent for autozone internal supplies like steel structure, hvac units, insulation system tpo, best lock, hr signage canvas, so those supplies can be on site on time during the construction process.
- new vendors activation, coordinate the process to get the nda and psa approved, requesting all documentation needed and submitting with legal to start the process, gives follow up until having an formal answear from legal and complieance.
- closeouts and stores capitalization, accountable of recieving closeouts from general contractors by generating a master control list, delivers closeout to the project managers and gives a follow up until it has been accepted, proceeding with change orders and contract retention released, so the stores can be capitalized within 84 days after the store opens.
- vendors payments, accountable of internal payments process for vendors and general contractors, by filtering and administrating vendors invoices until all of them have been approved, ensuring that payments has back up information and accornding to our internal policies, hand overing to finance and doing a follow until they have been paid.
*education & experience*
level of formal education: a bachelor's degree (ba, bs) or equivalent.
Area of study: administration
years of experience: two to three years.
Type of experience: administration in construction companies or retail.
Special certifications or technical skills: microsoft windows, microsoft office suite (excel, power point & word - access is a plus).
Other/preferred: strong communication and organizational skills with a detail-oriented focus. Must be able to handle highly confidential information.