Overview
accounts payable coordinator role at inchcape shipping services.
direct message the job poster from inchcape shipping services.
we celebrate our wins as one team of many great people and seek candidates who can contribute to a connected, diverse, and global organization.
inchcape relies upon the expertise, diversity, and global network of our professionals to help partners connect to a smoother, smarter ocean. Our values guide our work and include: global perspective – we connect the world and see the bigger picture; the power of people – we rely on the strength of local agent knowledge and relationships; progress – we adopt new thinking and push for positive change.
business need / purpose of role: accounts payable coordinator is responsible for timely and accurate processing of invoices and payments, ensuring adherence to corporate procedures and guidelines, advising management on changes affecting delivery and cost, and providing suggestions to improve efficiency and effectiveness of services.
responsibilities
* respond to external vendors and internal managers regarding all aspects of accounts payable, including processing invoices for payment, recording invoices, and assisting with vendor reconciliations.
* verify the accuracy of vendor invoices and confirm correct general ledger account codes.
* investigate and resolve problems related to invoice processing.
* generate payments to vendors on a routine schedule.
* prepare wire transfers and ach transactions online.
* reconcile accounts on a weekly/monthly basis and bring discrepancies to management’s attention.
* maintain a filing system for financial information, records, and documents to ensure readily available information.
* assist in compiling information and preparing responses to auditors during the annual external audit.
* perform other duties to support the accounting department as required.
knowledge, skills, and abilities
* knowledge of shipping documentation (e.g., bill of lading)
* knowledge of accounting principles and procedures
* ability to work independently with limited supervision, multitask, and exercise independent judgment within established systems
* ability to prioritize work and handle multiple priorities
* ability to operate within a deadline-oriented environment
* ability to think logically, follow procedures, and make sound decisions
* organizational and time management skills, attention to detail, and results-driven
* strong interpersonal, verbal, and written communication skills
* excellent customer service and communication skills, including listening skills
* advanced proficiency with microsoft word, excel, powerpoint, sharepoint, and outlook
education, qualifications, certifications, and licenses
* high school diploma or ged required
* associate’s and/or bachelor’s degree in finance, accountancy, or related field desired but not required
* 4-5 years hands-on experience in accounts payable
* experience in shipping, freight forwarding, or transportation/logistics preferred but not required
* experience in a complex international organization is a plus
* excellent verbal and written english skills; bilingual in english & spanish preferred
benefits and culture
we’re committed to a diverse, high-performing workforce. Employees benefit from health and financial benefits, tuition assistance, employee resource groups, collaborative workspaces, and in some offices, dogs welcome. We sponsor events and cultivate a culture of learning, support, engagement, and inclusivity. We support work-life balance with flexibility and digital collaboration tools.
* performance and recognition for merit increases and milestone achievements
* career growth and opportunities for internal promotions
* plus, more benefits
follow us on linkedin, facebook, instagram, and x to meet our employees and see what makes us who we are.
inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, family or parental status, or any other status protected by law. If reasonable accommodation is needed, please email hrnamrecruiting@iss-shipping.com describing the accommodation.
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