Job titleimport and foreign trade specialistlocationquerétaro, mexicoposition statusfull-timereports tologistics coordinatorjob summarythe import & foreign trade specialist will oversee and execute all aspects of the company's import/export operations, ensuring compliance with mexican customs laws and international trade regulations.
the role manages the end-to-end import/export process, from coordinating with grain craft in the us and brokers in mexico, to ensuring timely customs clearance and delivery of goods while optimizing costs and efficiency.essential duties and responsibilitiesmanage the full lifecycle of import shipments, from purchase order placement with grain craft in the us to final delivery at molinas facilities in mexico.generate internal tickets for purchases based on the zt68 report, including inbound freight and pedimento accruals.stay informed and ensure strict compliance with mexican customs laws (ley aduanera), foreign trade regulations (reglas generales de comercio exterior), and all applicable international trade agreements.download and process the purchasing report from zt68, aligning information with imported shipments (master database).
prepare, review, and organize all required import documentation, including commercial invoices, bills of lading, certificates of origin, and other necessary permits or licenses (sagarpa, sader).
coordinate and communicate effectively with customs brokers, freight forwarders and carriers to facilitate smooth and efficient customs clearance and transportation.transmit necessary documents and itns to the coatzacoalcos customs broker for proforma processing.verify proper tariff classification (hs code) of imported goods to ensure accurate duty and tax calculations (iva, dta).
review shipping documents, coves, and pedimentos provided by the broker to ensure accuracy and completeness.monitor and track shipments, providing status updates to internal stakeholders and proactively addressing any delays or issues.draft and issue 3.1.8 letters (invoice clarification letters) to the customs broker as needed.resolve discrepancies, customs holds, or issues with documentation in coordination with customs brokers and relevant authorities.coordinate with the treasury team to facilitate tax payments related to pedimentos.maintain accurate and organized records of all import transactions, documentation, and costs for audit purposes.manage the approval process for customs broker invoices.process and reconcile import-related invoices from service providers.request and obtain evidence of paid pedimentos from the customs broker.download payment data for pedimentos from the hsbc software.collaborate with purchasing, finance, and operations departments to align on import strategies and requirements.initiate pedimento rectifications (amendments) when necessary (e.g., cancellation of a previously generated invoice).
identify opportunities for process improvement and cost reduction in import and logistics operations.print, sign, and submit the manifestación de valor (customs value declaration).
upload approved pedimento information received from the broker into the zt30 system.prepare and distribute key performance indicators (kpis) for the import & foreign trade department.liaise with the customs broker to ensure the timely upload of expense accounts for all "molinas" shipments.retrieve shipping documents from zt159 to integrate pedimento details, facilitating validation of purchases against sales (inventory reconciliation).
validate the documentation uploaded by the customs broker to the pedimento empresarial platform.all other duties and related job functions assigned.must be able to work remotely for a period of 6-12 months with plans to work in the physical office after, according to set work schedule.educationbachelor's degree in international business, logistics, supply chain management, foreign trade, or a related field.
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