Event & webinar coordinator
we're looking for a proactive and highly organized event & webinar coordinator to help us bring our brand to life—online and in person. This is a part‑time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast‑paced, high‑impact environment.
what you'll do
* plan and execute in‑person events with partners across mexico, brazil, colombia, and argentina—from gantt planning to logistics, vendors, and on‑site execution.
* organize monthly webinars for current clients, leads, and partners, owning the flow from agenda to promotion.
* manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking.
* on‑site, you may:
o handle live communications
o be the mc
o ensure everything runs smoothly
* collaborate with sales and marketing to:
o design event branding and materials
o pitch prospects or speakers
o create pre‑ and post‑event content
* align every event with business goals—bringing energy, structure, and new ideas to the table.
* be the go‑to person during events—ensuring seamless execution and a top‑notch experience for attendees and partners.
* run post‑event evaluations to understand what worked and how to improve.
* build and nurture strong relationships with partners, speakers, vendors, and attendees.
requirements
* current marketing student or recent graduate with a strong academic record.
* at least 2 years of experience in startups or fast‑paced environments.
* excellent organizational and project management skills.
* strong communication and interpersonal abilities.
* flexibility to travel and manage events outside of regular working hours.
* proficiency in tools like google workspace (docs, sheets, slides) and familiarity with webinar platforms (e.g., zoom, microsoft teams).
* creative mindset with attention to detail and problem‑solving skills.
benefits
* language classes: access to language classes (english, portuguese, spanish) to enhance communication skills.
* openai premium license: complimentary access for personal or professional use.
* paid time off: 25 days/year of paid vacations and holidays.
* soft hybrid work: we meet 3 days/month in our co‑work offices; the rest of the time you can work remotely from wherever you like.
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