Get ai-powered advice on this job and more exclusive features.direct message the job poster from lateam partnersabout the companylio malca is a boutique art investment firm with a strong international presence, known for combining art, finance, and culture in unique and innovative ways.
the firm manages high-value art portfolios, real estate assets, and investment projects, maintaining a balance between creativity and financial precision.role overviewwe are seeking a highly organized and detail-driven controller to oversee end-to-end accounting operations, including cash management, intercompany accounting, contracts, and legal document workflows.
this role ensures all financial systems—quickbooks, excel bookkeeping, and banking platforms remain fully aligned and audit-ready, supporting smooth payables, receivables, and tax processes.
the controller will serve as the financial backbone of the organization, working closely with leadership to maintain financial accuracy and operational efficiency.core responsibilitiesaccounts payablemaintain a monthly ap list and prepare invoices on the 1st of each month.process vendor bills, obtain approvals, and release payments.record all transactions in quickbooks and excel bookkeeping.maintain complete digital and physical audit trails.accounts receivableprepare and send outgoing invoices, confirm fund receipts, and reconcile transactions.maintain accuracy across bank accounts, google sheets, and quickbooks.review all bank activity daily and update excel bookkeeping to ensure perfect alignment.conduct weekly reconciliation meetings with operations to confirm all balances match.internal accountingmanage intercompany accounting, including loans, advances, and reimbursements.maintain partner capital and distribution schedules in an organized manner.contracts & legal documentslead end-to-end contract management: analyze, negotiate, approve, and file all agreements.manage consignment, lease, collateralized loan, and mortgage contracts.maintain version control, signature logs, and fully executed document repositories.budgeting & cash flowbuild budgets and rolling cash-flow projections.develop ad-hoc financial models and deal analyses.act as main point of contact with external cpa and tax counsel.keep quickbooks and tax folders current for efficient filing.manage quarterly tax payments and maintain compliance calendars.requirements (must-have)5+ years of experience in private equity, corporate finance, real estate finance, or lending.advanced proficiency in microsoft excel / google sheets (pivot tables, lookups, modeling).
fluent english (native-level written and spoken communication).
strong knowledge of financial statements and accounting principles.proven experience in ap/ar cycles, bank reconciliations, intercompany accounting, and close processes.ability to review and analyze legal contracts (clauses, risk identification, suggested remedies).
exceptional organization, documentation skills, and ability to thrive in lean environments.high integrity and confidentiality handling sensitive data.nice-to-haveinterest or background in the art world.proficiency in spanish.tools & systemsquickbooks online, bank portals (multi-bank), google workspace (sheets, drive, docs), microsoft excel.pdf markup tools and shared-drive management with structured naming conventions.security & complianceenforce 2fa on all financial platforms and adhere to least-privilege access.maintain clean digital and physical audit trails with consistent naming and monthly checklists.follow internal approval and segregation of duties procedures.employment termsmust remain connected via zoom during office hours.occasional weekend availability.compensation and benefits commensurate with experience.application requirementapplicants must submit their cv in english, free of grammatical or formatting errors.
incomplete applications will not be considered.
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