Overview
the ap and payroll specialist handles all aspects in the supplier accounts payable area, processes payroll on a weekly or bi-weekly basis (depending on the entity) and assists the accounting manager and bu controller.
responsibilities
* vouches invoices for multiple ap email boxes, depending on which entity they belong to. Organization and accuracy are key for this role.
* prepare and process accounts payable pay runs on a weekly basis.
* ensure timely payment of critical invoices, consulting with the director of supply chain and operations.
* investigate variances and reply to supplier inquiries.
* maintain invoice records in accordance with the document retention policy.
* continually review unvouchered ap transactions to ensure timely resolution and matching/investigation.
* prepare banking information callback forms as needed, supporting the new supplier setup confirmation process.
* prepare and initiate wire transfer requests for approval.
* prepare and process payroll on a weekly or bi-weekly basis, depending on the entity.
* perform any other related duties as assigned by immediate supervisor or other management as required.
education
* high school diploma or ged
experience
* 2-6 years in an ap and payroll function and/or book-keeping experience
* advanced knowledge of excel and experience with erp systems (oracle preferred)
* effective communication skills and customer orientation
* analytical skills are an advantage
* must be a team player with high energy and “can do” attitude
* ability to multi-task, work under pressure and meet deadlines as required
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