Executive assistant to the founder & ceo
executive assistant to the founder & ceo
job title: executive assistant to the founder & ceo
type: full-time
position summary:
we are seeking a highly organized, proactive, and discreet executive assistant to support the founder and ceo of grupo gitano. This dynamic role requires a motivated individual with excellent communication skills, strong attention to detail, and the ability to manage a wide range of administrative and personal tasks across multiple locations. The ideal candidate thrives in fast-paced environments, is culturally aware, and can juggle both professional and personal responsibilities with grace and discretion.
key responsibilities:
* manage and coordinate the ceo’s professional and personal calendar, appointments, and travel.
* act as a liaison between the founder and internal/external stakeholders.
* organize and prioritize email and communication flow; draft and respond to emails as directed.
* assist in the coordination of special events, high-level meetings, and hospitality logistics.
* handle confidential documents and sensitive information with integrity and discretion.
* support in project management and task follow-up across different business verticals (hospitality, events, real estate, etc.).
* coordinate household and lifestyle needs (including errands, vendors, reservations, etc.).
* ensure seamless communication and operational support across time zones and teams.
* occasionally travel with or on behalf of the founder when needed.
qualifications:
* minimum 5–7 years of experience as a personal or executive assistant, ideally in a fast-paced, entrepreneurial, or hospitality environment.
* bilingual in english and spanish (written and spoken).
* exceptional organizational and multitasking skills.
* strong emotional intelligence, discretion, and professionalism.
* proficient in g-suite, microsoft office, and task/project management tools.
* flexibility to work non-traditional hours and respond to urgent matters promptly.
* cultural sensitivity and the ability to work with an international, diverse team.
* valid passport and ability to travel.
what we offer:
* the opportunity to work directly with a visionary founder and global brand.
* a dynamic, inclusive, and collaborative team culture.
* exposure to unique events, projects, and locations.
* competitive compensation based on experience.
seniority level
* seniority level
mid-senior level
employment type
* employment type
full-time
job function
* job function
administrative
* industries
hospitality
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