Join to apply for the administrative assistant part time role at gordian staffing careers. Position responsibilities provided comprehensive administrative support to the lifestyle director, managing scheduling, correspondence, and document preparation. Organized and maintained digital files for event planning, vendor contracts, budgets, and departmental reports. Created and updated annual event calendars, project timelines, and planning spreadsheets to ensure on-time project execution. Prepared professional event summary reports and post-event recap fliers summarizing key outcomes and participation. Tracked departmental deadlines and deliverables, ensuring tasks were completed accurately and efficiently. Supported vendor management by conducting research, collecting quotes, and coordinating initial outreach. Maintained a detailed vendor database with up-to-date contact details, pricing, and compliance documentation. Prepared and organized vendor agreements, tracked invoices, and liaised with accounting for timely payments. Drafted newsletters, event announcements, and resident communications in alignment with hoa branding standards. Updated hoa portals and event listings while managing resident registrations and rsvp lists. Delivered exceptional resident support by maintaining clear, professional, and timely communication. Compiled post-event reports, participation data, and resident feedback to inform future programming. Managed survey forms and analyzed responses to improve event engagement and satisfaction. Ensured consistent naming conventions and organization across digital folders for quick data retrieval. Supported data entry and maintenance of departmental budgets, vendor logs, and expense tracking spreadsheets. Schedule 20h/week regular: monday to friday from 9:00 a.m. to 1:00 p.m. Cst mexico city time daylight savings: monday to friday from 8:00 a.m. - 12:00 p.m. Mexico city time remote work; please visit our offices in cdmx or gdl on the first day (expenses are covered by yourself). We offer remote work. Work stability. Computer equipment (laptop, monitor, and headset). Christmas bonus of 15 days (aguinaldo). 12 vacation days after the first year. 25% vacation bonus. Imss. Major medical insurance since day 1. Requirements english resume is required. High school diploma. 1-2 years of experience in similar role. Strong typing skills. Exceptional communication skills in writing and speaking. Advanced english skills. Canva experience is a plus. Tech savvy. Seniority level entry level employment type part-time job function administrative industries: staffing and recruiting j-18808-ljbffr